Write a Letter to a Hotel Manager in Another City About a Upcoming2-day Business Trip for You and Your Colleagues. In your letter, you should tell:
- Introduce yourself and your colleagues.
- Give information about the business meeting.
- Tell other requests you might have.
Dear Sir/Madam,
I am writing to inform you of an upcoming business trip to your city. My colleagues and I will be attending a two-day business meeting, and we are interested in staying at your hotel during our visit.
Let me introduce myself and my colleagues. My name is Sarah, and I will be traveling with my colleagues, John and Maria. We are all executives in our company, and we are traveling to your city to attend a business meeting scheduled for the 18th and 19th of May.
The business meeting will take place at the city convention center, and it is a crucial opportunity for us to discuss potential collaborations and explore new business opportunities. As such, we would like to request a few arrangements during our stay at your hotel.
Firstly, we would appreciate it if you could provide us with a meeting room on the morning of the 18th. We would like to have a quick meeting to go over our presentation before heading to the convention center.
Secondly, we would like to request a shuttle service to and from the convention center on both days of the meeting. Our meeting is expected to start early in the morning, and we would appreciate it if we could get to the venue on time without worrying about transportation.
Lastly, we would like to request a few extra amenities in our rooms, such as extra pillows and towels. We will be traveling from another city, and we would like to make our stay as comfortable as possible.
We are excited to visit your city and stay at your hotel. We hope that you can accommodate our requests and make our trip as comfortable as possible. Thank you for your attention to this matter.
Best regards,
Sarah.
Sample 2 Write a Letter to a Hotel Manager in Another City About a Upcoming2-day Business Trip for You and Your Colleagues
Dear Manager,
I am writing to inform you of an upcoming business trip to your city, and I would like to request a reservation for a two-day stay for myself and my colleagues at your hotel.
Allow me to introduce myself and my colleagues. My name is John, and I will be traveling with Maria and Sarah. We are all senior executives in our company and are traveling to your city to attend a business meeting scheduled for the 25th and 26th of May.
The meeting will be held at the city convention center, and it is crucial for us to have a comfortable and convenient place to stay during our trip. As such, we would like to request a few accommodations during our stay at your hotel.
Firstly, we would appreciate it if you could provide us with a meeting room on the morning of the 25th. We would like to have a quick meeting to finalize our presentation and go over some details before heading to the convention center.
Secondly, we would like to request a shuttle service to and from the convention center on both days of the meeting. Our meeting starts early in the morning, and we would appreciate a reliable transportation service that can ensure that we arrive on time.
Lastly, we would like to request a few extra amenities in our rooms, such as additional pillows and towels. We will be traveling from another city, and we would like to make our stay as comfortable as possible.
We are excited to visit your city and stay at your hotel. We hope that you can accommodate our requests and make our trip as pleasant as possible. Thank you for your attention to this matter.
Best regards,
John