You and Your Colleague Want to Use a Company Room. Write a letter to your manager and ask for permission. In your letter, you should:
- Explain why you need the room
- Describe which room you need and why
- Tell me what changes you’ll need in the room.
Dear Mr. Smith,
I hope this letter finds you well. I am writing to request permission to use one of the company rooms for a meeting with my colleague, Aman. We require a private space to discuss some important work-related matters that require confidentiality.
Specifically, we would like to request the use of the conference room on the second floor. This room is ideally suited for our needs because of its quiet location, ample seating, and audio-visual equipment. We believe that this room would allow us to conduct our meeting in a professional and efficient manner.
In terms of changes required for the room, we will need access to the audio-visual equipment to present some slides and other materials relevant to the discussion. Additionally, we may need to rearrange the seating to facilitate better discussion and collaboration. We assure you that we will leave the room in the same condition as we found it, and we will be mindful of any other ongoing events or meetings in the building.
We understand that the use of company resources should be approached with care and consideration, and we appreciate your attention to this matter. We assure you that the meeting is an essential aspect of our work, and we will ensure that it is conducted in a professional and respectful manner.
Thank you for your time and consideration of our request. We look forward to hearing back from you soon.
Sincerely,
John
Sample 2 You and Your Colleague Want to Use a Company Room
Dear Mr. Dimi,
I am writing to request permission for myself and my colleague to use one of the company rooms for a meeting that we have planned. The purpose of our meeting is to discuss an important project that we are working on and to finalize some crucial details.
We would like to request the use of the boardroom located on the third floor of the building. The boardroom is the most suitable option for our meeting because of its spacious layout and professional ambiance. The large conference table and comfortable seating will allow us to have a productive and focused discussion.
In terms of changes required for the room, we would appreciate access to a projector and screen so that we can present some visual aids and data during the meeting. Additionally, we may need to rearrange the furniture slightly to ensure that all participants are facing each other and that the seating is comfortable.
We understand that the use of company resources is a privilege and that it should be approached with care and consideration. We assure you that we will treat the room and its equipment with respect and care, and we will ensure that it is left in the same condition as we found it.
Thank you for your time and consideration of our request. We hope that our request for the use of the boardroom can be accommodated and that we can proceed with our meeting as planned.
Sincerely,
Vivek