Your colleague is flying to the meeting by plane from another country. You have arranged an airport pick-up, hotel accommodation and planned his / her meeting. Write a letter to your colleague. In your letter
- Tell me when and where you will meet him/her
- Explain where he/she will stop
- Tell him/her about other arrangements you have made.
Dear Deep,
I hope this letter finds you in good health and high spirits. I am excited to inform you that all the arrangements for your upcoming visit to our country have been finalized, and we are eagerly awaiting your arrival.
As previously discussed, I have arranged for a pick-up from the airport on 04/12/2023 At 09:PM. Our driver will be waiting for you at the arrivals gate, holding a sign with your name on it. Please don’t hesitate to contact me in case of any confusion or delay.
I have also booked your stay at the ABC Hotel, which is conveniently located near the meeting venue. You will have access to all the necessary amenities and services during your stay, and I am confident that you will find it comfortable.
Regarding your flight details, you will be landing at ABC Airport , which is one of the busiest airports in the region. However, we have made sure that everything is taken care of, and you will face no inconvenience. The immigration and customs process is relatively straightforward and should not take more than an hour.
Furthermore, I have also planned your itinerary, and we have arranged meetings with all the relevant stakeholders on 04/16/2023 At 09:PM. We have set aside some time for sightseeing and exploring the local culture, and I am sure you will enjoy it.
In conclusion, I want to assure you that we have left no stone unturned in making your visit a pleasant and memorable one. Our team is excited to welcome you, and we are looking forward to productive discussions and interactions. If you have any questions or concerns, please do not hesitate to contact me.
Best regards,
Deepak