Write a Letter to a Hotel Manager About a Party That You Want to Arrange for Somebody You Know

Write a Letter to a Hotel Manager About a Party That You Want to Arrange for Somebody You Know. Include in your letter
Where do you want to hold the party

Details of the party
our budget for the party
ask about the availability of facilities and the menu

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Dear Mr. Sharma,

I hope this letter finds you in good health and high spirits. My name is Rohan Kapoor, and I am writing to inquire about the possibility of organizing a surprise birthday party for my dear friend, Priya Malhotra, at your esteemed hotel.

I have heard a great deal about your hotel’s exceptional service and beautiful ambiance, and I believe it would be the perfect venue for this special occasion. I am particularly interested in hosting the party in the Garden View Banquet Hall, as it offers an elegant and spacious setting with a scenic view.

The party is planned for the 15th of June, starting at 7:00 PM, and we expect approximately 50 guests to attend. We would like to arrange for a buffet-style dinner with a mix of vegetarian and non-vegetarian options, along with a live station for pasta or chaat. Additionally, I would appreciate if you could arrange for a customized birthday cake, as well as decorations to create a warm and festive atmosphere.

As for our budget, we are looking to spend around INR 1,500 per person, inclusive of food, beverages, and the use of the banquet hall. If possible, kindly provide us with a detailed quotation, outlining the costs for the buffet, cake, decorations, and any other charges that may apply.

Moreover, I would like to inquire about the availability of audio-visual equipment, as we plan to have a slideshow presentation and a playlist of Priya’s favorite songs playing in the background. Also, please let me know if there is ample parking space for our guests and if your hotel can provide any additional services, such as a photographer or a DJ, that could help make the event more memorable.

I kindly request you to confirm the availability of the Garden View Banquet Hall on the specified date, as well as provide information on the menu options, facilities, and services that you can offer within our budget. Your prompt response will be highly appreciated, as it will enable us to finalize the arrangements and ensure a successful celebration.

Thank you for your time and consideration. I look forward to hearing from you soon.

Yours sincerely,

Rohan Kapoor

Sample 2 Write a Letter to a Hotel Manager About a Party That You Want to Arrange for Somebody You Know

Dear Mr. Anderson,

I hope this letter finds you well. My name is Emily Thompson, and I am writing to inquire about organizing a surprise anniversary party for my parents, Mark and Linda Thompson, at your esteemed hotel.

Your hotel’s reputation for excellent service and beautiful surroundings has led me to believe that it would serve as the perfect venue for this special occasion. I am particularly interested in hosting the party in the Sunset Terrace Room, as it offers a stunning view and elegant atmosphere.

The party is planned for the 18th of July, starting at 6:00 PM, and we expect approximately 40 guests to attend. We would like to arrange a buffet-style dinner with a variety of vegetarian and non-vegetarian options, including a carving station and a seafood bar. Additionally, I would appreciate if you could arrange for a customized anniversary cake, as well as decorations to create a warm and celebratory ambiance.

Our budget for this event is approximately $100 per person, which should include food, beverages, and the use of the Sunset Terrace Room. If possible, kindly provide a detailed quotation outlining the costs for the buffet, cake, decorations, and any other applicable charges.

Furthermore, I would like to inquire about the availability of audio-visual equipment, as we plan to show a slideshow presentation and play a selection of my parents’ favorite songs during the event. Please also inform me if there is sufficient parking space for our guests and if your hotel offers any additional services, such as a photographer or a DJ, to make the event even more memorable.

I kindly request you to confirm the availability of the Sunset Terrace Room on the specified date and provide information on the menu options, facilities, and services that you can offer within our budget. Your prompt response will be highly appreciated, as it will help us finalize the arrangements and ensure a successful celebration.

Thank you for your time and consideration. I look forward to hearing from you soon.

Yours sincerely,

Emily Thompson